Privacy Policy

Discord user ID, username, display name, avatar, account creation and last activity timestamps, authentication tokens and session data, IP addresses and device information

All user interactions with our Services, command usage patterns and frequency, API request logs and responses, error logs and diagnostic information, feature usage statistics, performance metrics, user behavior analytics

Discord server configurations and settings, server member lists and roles, channel configurations and permissions, bot installation and usage data, server activity metrics, administrative actions and changes

Flight logs including all submitted details (routes, aircraft, times, etc.), pilot statistics and performance metrics, virtual airline configurations, leaderboard and ranking data, historical flight data and patterns

Chat messages and communications within our Services, support ticket conversations, feedback and bug reports, user-generated content and uploads, voice chat metadata and participation logs

IP addresses and geolocation data, connection logs and timestamps, security event logs, rate limiting and abuse detection data, system performance and monitoring data

Maintain and restore server configurations, process and validate flight logs, generate statistics and leaderboards, authenticate users and manage permissions, provide customer support and troubleshooting

Monitor for abuse, fraud, and policy violations, implement security measures and access controls, enforce terms of service and community guidelines, comply with legal requirements and law enforcement requests, investigate and respond to security incidents

Analyze usage patterns to improve functionality, develop new features and services, optimize performance and reliability, conduct research and development, create aggregated statistics and reports. This may include using uploaded images and related metadata to research, develop, train, validate, and improve Cephie Studios machine learning and AI systems, where permitted by law.

Send service announcements and updates, provide customer support communications, share community highlights and achievements, notify users of policy changes or important information

Cephie Studios staff maintain full administrative access to all stored data for service operations, security monitoring, compliance enforcement, and support purposes. This includes the ability to view, modify, or delete any data as necessary for business operations

We may share data with approved third-party services, partners, and integrations to enhance service functionality. Partners may receive access to server configurations, flight data, and user statistics as part of approved integrations

All data is subject to continuous monitoring, automated analysis for patterns and anomalies, machine learning algorithms for service improvement, and regular auditing for compliance and security purposes

Enterprise-grade encryption (TLS 1.3+) for all data transmission, AES-256 encryption for sensitive data at rest, multi-factor authentication for administrative access, regular security audits and penetration testing, automated intrusion detection and response systems

Role-based access controls for all systems, comprehensive audit logging of all data access, regular access reviews and permission updates, secure API key management and rotation

24/7 security monitoring and alerting, automated threat detection and response, comprehensive incident response procedures, regular security training for all staff members

Server configurations: Retained until manually deleted or service termination, Flight logs: Retained for 24 months minimum, may be retained longer for historical analysis, User account data: Retained for the duration of account existence plus 12 months

Security logs: Retained for 12 months minimum, may be retained longer for ongoing investigations, Abuse and violation records: Retained indefinitely for enforcement purposes, Legal compliance data: Retained as required by applicable laws and regulations

Support communications: Retained for 24 months, Chat logs and transcripts: Retained for 30 days by default, may be retained longer for investigations, User-generated content: Retained until manually deleted or policy violation removal

Discord API for authentication and bot functionality, Cloud hosting providers for infrastructure and storage, Security services for threat detection and prevention, Analytics services for service improvement and optimization

Virtual airline management platforms, Community tools and integrations, Statistical and leaderboard services, Developer API access for approved projects

Law enforcement agencies when required by law, Legal advisors for compliance and dispute resolution, Regulatory authorities as required by applicable laws, Court orders and legal process compliance

Users may request access to their personal data, subject to verification and security requirements. Data portability requests will be considered on a case-by-case basis and may be subject to technical limitations

Users may request corrections to inaccurate personal data, subject to verification. Some data corrections may not be possible due to system limitations or operational requirements

Users may request deletion of their personal data, subject to our retention policies and legal requirements. Some data may be retained for security, compliance, or operational purposes even after deletion requests

Authentication and session management, Service functionality and preferences, Security and fraud prevention, Load balancing and performance optimization

User behavior analysis and service improvement, Performance monitoring and optimization, Feature usage statistics and trends, Error tracking and debugging information

Integration with third-party services may involve additional tracking. Users consent to all tracking technologies used by our Services and integrated third-party services

Discord server member lists and roles, Channel configurations and message history (where bot has access), User interaction patterns with bot commands, Server administrative actions and changes, Bot permission levels and scope changes

All flight log submissions are permanently stored and analyzed, Flight data is used for statistics, leaderboards, and service improvement, Flight patterns and user behavior are monitored for compliance and fraud detection

Images uploaded or linked as flight assets through the PFConnect Bot, dashboard, or connected integrations may be stored, processed, and used to train, fine-tune, evaluate, and improve our AI and machine learning models. By submitting these images, users and server operators confirm they have sufficient rights to provide this data for these purposes.

Bot monitors server activity for compliance with terms of service, Server configurations and member activity are logged and analyzed, Administrative actions are tracked and may be reviewed for policy enforcement

Bot may share data across servers for approved integrations and partnerships, User statistics and achievements may be displayed across multiple servers, Server data may be used for platform-wide analytics and improvements

User profiles, bios, and display names are collected and stored, Profile pictures and avatars are processed and cached, User preferences and customizations are tracked and stored

Chart access patterns and preferences are monitored, Navigation and search history is tracked for service improvement, User-generated content and annotations are stored and may be shared

Community interactions and sharing activities are tracked, User contributions and ratings are stored and analyzed, Social features may involve data sharing with other users

All uploaded images are stored indefinitely and are publicly accessible via direct URLs, Image metadata including upload timestamps, file sizes, and user information is stored, Images may be analyzed for content compliance and security purposes

All uploaded content is subject to automated and manual review, Content may be scanned for inappropriate material, security threats, or policy violations, Users' upload patterns and behavior are monitored for abuse detection

Images and associated metadata are retained indefinitely unless manually deleted, Deletion requests are processed manually and may take time to complete, Some image data may be retained for security or legal purposes even after deletion

All API requests are logged with full details including endpoint, parameters, response data, and execution time, API keys are tracked with associated user information, IP addresses, and usage patterns, Request/response data is stored for security analysis, debugging, and service improvement purposes

API provides multiple access levels: (1) Server-specific access for authorized users to their server's data, (2) Cross-server access for approved partners to access data from all servers using Cephie Studios, (3) Administrative access for Cephie Studios staff to access all data for operational purposes, (4) Third-party integrations may access flight data and server configurations across the entire Cephie Studios network

All API data is processed in real-time for service functionality, Data is analyzed using machine learning algorithms for pattern recognition and fraud detection, Statistical models are created from aggregated data across all servers and users, Usage patterns are monitored to identify trends and improve service offerings

API request logs are retained for 12 months minimum, may be retained longer for security investigations, Abuse and violation records are retained indefinitely for enforcement purposes, All flight data and server configurations are retained for 24 months minimum, may be retained longer for historical analysis

Approved third-party projects receive comprehensive access to: (1) Flight data from all servers using Cephie Studios services, (2) Server configuration data and administrative settings, (3) User statistics and behavioral data, (4) Historical data and trends across the entire platform, (5) Real-time data feeds for approved integrations

All API activity is monitored 24/7 for security threats and policy violations, Automated systems detect and respond to suspicious activity, Rate limiting and abuse detection systems collect and analyze usage patterns, Security incidents are logged and investigated with full data retention

Access requests are subject to verification and security review, Some data may be withheld for security, legal, or operational reasons, Access may be denied if it conflicts with our legitimate business interests

Data corrections are subject to verification and technical feasibility, Some data may be immutable due to system architecture or legal requirements, Corrections may be denied if they conflict with operational integrity

Deletion requests are subject to our retention policies and legal obligations, Some data must be retained for security, compliance, or operational purposes, Erasure may be denied if it conflicts with legitimate business interests or legal requirements

Data portability is subject to technical limitations and security requirements, Some data may not be portable due to system architecture or third-party integrations, Portability requests may be denied for security or operational reasons

All policy violations are investigated with full data retention and analysis, Enforcement actions may include permanent bans, data sharing restrictions, and legal action, Violation records are shared with partners and third-party services as necessary

We comply with all applicable laws and regulations, including data protection, privacy, and security requirements, Legal process and law enforcement requests are handled with full cooperation and data disclosure as required

All data practices are subject to regular internal audits and reviews, Third-party audits may be conducted for compliance verification, Audit results may be shared with partners, regulators, or legal authorities as required